Career Ads Title:
Admin Assistant Boat Sales

Post Date
10/9/2025

Expiration Date
1/7/2026

Details:
A boat store administrative assistant supports the store\'s daily operations, handling administrative tasks, sales and inventory paperwork, and providing high-level customer service. The role is part office-based, handling clerical duties, and part store-based, assisting with sales and customer inquiries.
Responsibilities
Administrative and clerical support
Serve as the primary point of contact for the store, answering phones, responding to emails, and greeting visitors.
Manage and maintain accurate filing systems, both digital and physical, for customer records, sales contracts, and other documents.
Maintain the front office and showroom in a tidy and professional manner.
Perform data entry for sales transactions, inventory management, and customer information.
Order and maintain an adequate inventory of office supplies.
Sales and finance support
Process customer payments and deposits accurately.
Prepare financial documents such as invoices, check requests, and daily cash reports.
Handle vehicle and boat title work and registration paperwork, ensuring timely and compliant completion.
Assist brokers or sales managers with sales closings and document preparation.
Maintain documentation from manufacturers and process warranty registrations for sold products.
Use industry-specific or standard accounting software like QuickBooks for bookkeeping and transaction entry.
Customer and sales team support
Provide high-quality customer service by addressing inquiries regarding sales, parts, and service.
Assist in updating online listings for boats and other products for sale.
Serve as support for sales events, boat shows, and other store promotions.
Coordinate with other departments, including sales and service, to facilitate smooth operations.
Occasionally assist with sales and merchandising in the store during peak seasons.


Qualifications:
Required skills and qualifications
Education and experience: A high school diploma or equivalent is required, with relevant office or administrative experience, ideally within the marine, automotive, or a related industry.
Organizational skills: Must be detail-oriented with strong organizational and time management skills to handle multiple tasks and maintain accurate records.
Computer proficiency: Proficient with standard office software (e.g., MS Office) and capable of quickly learning industry-specific programs. Experience with bookkeeping software like QuickBooks is often a plus.
Communication: Excellent written and verbal communication skills are essential for interacting with customers, sales staff, and vendors.
Interpersonal skills: A friendly, professional, and customer-focused attitude is necessary for maintaining good public relations.
Problem-solving: The ability to resolve customer issues and address administrative problems quickly and effectively.
Adaptability: The flexibility to occasionally work weekends and assist with tasks beyond standard office duties, especially during the peak boating season

Employer:
Holly Acres
Contact:
Rufino Cruz

Address:
13270 Minnieville Rd
Woodbridge va 22192

Work Phone:
5715990984

Email:
rcruz@hollyacres.com

Website:
13270 Minnieville Rd

Mobile Number:
571-599-0984